I’m a volunteer. There doesn’t seem to be much I won’t say yes for if it is a good cause and there is a need. That is how I found myself in late 2017 sitting on a board for a local sports league that my kids participated with. I had helped previously with registrations and the finance sides of the league and I knew that our biggest volunteer drain fell to whomever was running registrations and the administration.
We had found ways to save some time, but our 2017 registration periods had been sixty-hour weeks for myself and another volunteer and a ton of headache for planning. I kept thinking that there had to be a better way. There IS a better way.
I have been blessed to work with a company, OnLine Training, off and on for over a decade. OLT is the type of company interested in putting good into the world and finding solutions for organizations who have a similar mission. Their largest charitable endeavor has been to promote and support Global Learn Day for over twenty years. So, I spoke to OLT’s President and CEO and their Webmistress and asked about their proven registration systems. Could they tweak these forms and create a registration process to help community organizations and their volunteers?
The answer was, they definitely could and we should. Thus, OLACS was born.
OLACS stands for OnLine Applications for Community Sports. The purpose of this endeavor is to make registration and enrollment periods for Community Organizations easier. Through OLT’s guidance, registrations for my league only took 10 hours of volunteer hours last registration period. It was a HUGE improvement!
OLACS provides registration forms for community groups, collects payments (if applicable) and then distributes these payments back to organizations – less a reasonable fee. They provide coupon codes for our volunteers to bypass payment requirements and collect that data at no cost to us. While our organization uses this service for registering families for sports like soccer, flag football, basketball and track – I can see it being useful for small schools and other organizations who have a need to collect funds and information but don’t want the administrative headache of that collection. I click a button on their website and I have my data. Then, I receive a check in the mail with an accounting of registrations.
This process has made my volunteer hours less stressful and more manageable. It is affordable and can be tailored to my League.
We published this post to introduce OLACS as a new service that may help you, your organization or league. Check out their website to learn more!